Office of the City Clerk

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Office of the City Clerk 2019-01-30T14:05:13+00:00

Office of the City Clerk

The City Clerk is an elected official serving a four-year term whose principal duties include keeping records or accounts for the municipality and other duties prescribed by law. The position is central to government transparency because the clerk is the official keeper of the records for the City of Palos Hills with the exception of police records, which are maintained by the Police Department. The Clerk is responsible for keeping and making official records and legislation accessible to city residents.

The City Clerk’s Office is responsible for many duties, whether imposed by statute or those customized to meet local needs. They include, but are not limited to:

  • Keeping the city seal and all municipal records
  • Attending all official city meetings and prepares the official minutes of the City Council Meetings
  • Attests under the city seal-as required-to all agreements and documents approved by the Mayor and City Council
  • Process, issue, and maintain records of all business and vending licenses
  • Administers and maintains pet licenses
  • Is the Local Election Official who is responsible for distributing election information
  • The City Clerk and Deputy City Clerk are the City’s Freedom of Information Officers/OMA (Opening Meetings Act) Officers

 

The required Freedom of Information Act Municipal Sunshine Law Posting (5 ILCS 140/4) can be can be found here:

2018-2019 Municipal Required Posting